Employment Type
Full-time
Date posted
August 27, 2021
Position title
Administrative Assistant / Receptionist

RESPONSIBLE TO: SITE SUPERVISOR

Job Location
Liverpool Head Start
Description

GRADE: 4/NON-EXEMPT
SCHEDULE: FULL-TIME, 48 WEEKS PER YEAR

Qualifications
  • High School diploma or GED.
  • Minimum of one year of experience in secretarial or related business field.
  • Knowledgeable in the use of computers and Microsoft Word and data entry systems.
  • Ability to communicate with all levels of staff and public and provide information.

EOE/AA/M/F/D/V

Responsibilities
  1. Answer and transfer telephone calls to staff, allow entry to visitors and ensure that they sign in and out, and respond to queries as appropriate.
  2. Coordinate the daily distribution of all agency interoffice mail sent to and from the site.
  3. In conjunction with Site Supervisor, ensure that safety procedures are followed.
  4. Assist the Head Start Senior Administrative Assistant in the distribution of information to appropriate staff.
  5. Responsible for the ordering of office supplies for site as needed.
  6. Assist site supervisor in the development of forms, graphs and other documents as necessary.
  7. Assist Head Start staff with computer issues prior to contacting the I.T. Department.
  8. Assist with input of in-kind data.
  9. Maintain a filing system for component documents, reports and correspondence.
  10. Maintain confidentiality of all information.
  11. Perform all other duties as required.
  12. Adhere to relevant safety policies and procedures.
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Position: Administrative Assistant / Receptionist

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